Figure 9.2 — The Time Entry form. Drawing to be produced after the UI/UX pass: one entry annotated — employee, project and date, hours and the billable flag, the description, and the Rates section with its snapshotted billing and cost rates and the overtime split.
- Employee — whose time it is. On your own entries this is simply you.
- Project — what the time was spent on; the picker offers active projects only.
- Date — the day the work was done.
- Hours — the total time that day on that project. One entry per person per project per day; split the day by using separate entries per project.
- Billable — will this time be charged to the client? Only billable, approved entries can be invoiced.
- Description — what was done. It reappears in the billing invoice's narrative, so write it to be read by the client.
- Rates — Billing rate and Cost rate — proposed by the rate hierarchy when the entry is created (§9.5) and then the rates of record for this entry: they do not move when the project or employee rates later change.
- Rates — Regular hours and Overtime hours — the entry's split, calculated on save when overtime is enabled; with overtime off, all the hours sit in Regular.
The entry's status and its submit/approve stamps — who submitted, who approved, when, and any rejection reason — are shown on the record, so the proof chain of §9.1 is visible on the entry itself.