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User Manual · Chapter 7 — Accounts and finance

Budget vs Actual

Choose the financial year: for every budgeted account, the budget, the posted actual, and the variance between them. Annual budgets compare against the whole year's actuals; period budgets against their period's. Where a department still holds an annual figure beside monthly ones, the monthly figures are the comparison — the two are never added together.

If your company tracks departments, a Department filter cuts the comparison: Total Company, one department, or Unallocated only — actuals are counted under the department stamped on the posting (or its batch). With Structure: departments under branches on, a Branch filter joins it: pick one branch to see just its departments' comparison, or leave it on All branches and the report groups its rows under branch headings, each closing with a branch subtotal (departments with no branch group under No branch). Picking a department always wins over the branch filter — it names one tab exactly. The report also says what it is comparing against: when any budget in the comparison is still a Draft, the report labels it as a draft comparison and names the tabs concerned, so a management meeting never mistakes a working figure for the approved plan. The same comparison drives the Finance cockpit's budget-variance findings (7.3) — this report is where you see all of it at once, and export it for the management meeting.

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